Welcome to Registration
2025 Registration Instructions
2025 Season Registrations will open on Wednesday the 18th of December 2024. A copy of these instructions can be downloaded using the button to the right.
Before you start, make sure you have:
- Access to your email to activate your account
- Credit/Debit card
- Your child’s height and weight
- A portrait photo of your child on your computer/phone
PLEASE NOTE: Rugby Australia registration system will calculate your age group based on your age in 2025. This means that those turning 4 after the 1st of Jan 2025 won’t be able to register until after the 1st of Jan 2025. Some people in cross over years between game formats (ie: U6s, U7s & U9s) may also temporarily be placed into a lower age group. If this happens please flag this to our registrar (registrar@wakehurst.rugby) and we will resolve after the 1st of Jan.
Introduction
All members will need to self-register for the 2025 season. The system is Rugby Xplorer, and is managed by Rugby Australia. This is the same system we have been using for a number of years. Any technical issues with registering should be forwarded to Rugby Australia at rugbyxplorer@rugby.com.au
Prices for the 2025 Season are the same as 2024 and include registration, all insurances, affiliation & playing fees, and a Wakehurst training shirt. New players to the club in the U4 to U9 age groups will also receive a pair of socks and shorts. Please note for returning players this arrangement is the same as last year and socks and shorts are NOT included in this year registration.
| Age Group | Price |
| U4 to U7 | $FREE |
| Girls & Women | $FREE |
| U8 & U9 | $100 |
| U10 to U18 | $200 |
| Sibling Discount | $50 |
Included in your registration
- All registrations now include a Team Photo for each player
- All new minis and Juniors players to the Club will receive a Welcome to Wakehurst pack that includes Wakehurst rugby club shorts, socks, caps & drink bottles.
REGISTRATION INSTRUCTIONS FOR 2025
The Guide below will help you through the registration process
Follow the prompts to register a new child or search for an existing child. Existing players should be linked to your MyRugbyID or email address (the one you would have used for last years rego) we strongly suggest that you use your ID and typically your email address will also we the same as your child’s!
Once you have logged in the you should see all linked accounts for your child(ren) if these came across from the old RugbyLink system.
If not then when you go to the registration page then you will need to Create “Rugby Linked Account(s)” -you will need to do this for each child that you wish to register, please note that this will create a New RugbyID for the player
If you have forgotten your password there is an option to reset it.
Some important things to note in the registration process:
Click register and click Find a club under PLAY RUGBY
Select the Player or Volunteer to register or “Link to a new person”
When searching for your club type in “wake” then hit search, you will the see 2 entries for Wakehurst Rugby Club, please select the 2nd option at the bottom of the search results.
- Wakehurst Rugby Club (Seniors)
NSW Suburban Rugby Union - Wakehurst Rugby Club (Juniors & Touch 7s)
Sydney Junior Rugby Union
Next you will need to “Select the role that applies to you, choose the registration type and how long you want to register for:”
All players should select
Player as the Role
Junior XV’s as the Registration type
Season for the Duration.
Click Next
you will need to complete the Personal details for the child
Click Next
Please upload a Picture of the player (for U10 upwards you MUST provide a photo for official sign on’s on games days)
Click Next
Please complete Additional details
When asked if you want your profile private, you must select “no”. this affects your registration if you select yes then we won’t be able to find your child in the program.
Click Next
please provide Emergency contact details
Click Next
please provide the details in Additional Questions
you will need to provide the players details of school, height and weight.
Click Next
You will now see the Registration Summary and the terms and conditions of registration
you can add at this stage your Active Kids voucher number and PIN (this is typically the day and month of birth (i.e 0511 for 5th November)
any Family discounts will be shown for multiple players from the same family, you will need to go through and enter each player and pay for them, then as you register the 2nd family member the system will recognise it and discount $40 for the 2nd family member and discount $100 for the third child onwards
PLEASE ENSURE THAT ALL FAMILY MEMBERS ARE REGISTERED AT THE SAME TIME (IN ONE BROWSING SESSION) TO QUALIFY FOR THE DISCOUNT(S)
You will need to acknowledge the National Terms and Conditions that you can click to read
Click Continue to payment
Please enter your payment details
Click Make Payment
If you have any problems registering online, please check out these FAQ’s . If you still can’t register your child, please contact us at registrar@wakehurst.rugby
This year as well as your kids, we need you!
As you know our club is run entirely by volunteers and in reality it is only a few people that keep this together and we know that with more support we can be bigger and better.
There are a number of urgent roles we need to fill in the club. So if you or someone you know has time, skills or money to donate there are a range of options for you!
We have some urgent volunteer roles we need to fill asap. Some of them would suit two or more people working together:
- Technology Manager
- U6 & U7 Coach(s)
- Girls 7s coach
This year we have introduced a series of working groups to help run the club and we are looking for helpers to do “Just one thing”.
The time you will need to donate will depend on the role but it can be as little as a few hours over the season to couple hours a week. so please if you have time put your hand up and we can find something for you to do!
The working groups are: –
- Grounds
- Club house
- Technology – facebook, wordpress, etc
- Marketing / Social and Fundraising / Sponsorship
- Government Grants
- Mini’s
- Juniors
- Touch 7s
- Subbies
Please contact David Casey our Club Secretary regarding volunteering positions: secretary@wakehurst.rugby
Wanting more information before you register?
If you have any questions or queries that you would like to ask before registering please do not hesitate to contact Ciaran Westland our club registrar, via:
- eMail: registrar@wakehurst.rugby; or
- Mobile: 0421 313 741